Microsoft 365 logo inside a magnifying glass representing Microsoft 365 migration assessment and discovery.

Apps4.Pro vs ShareGate:
Migrate Every Microsoft 365 Workload
Not Just the Core Ones

One Platform

More Workloads

Less Migration Complexity

Additional M365
Workloads

VS

Core

Microsoft 365
Workloads

ShareGate

Comparison based on publicly available ShareGate documentation as of [July 2026]. Always verify current capabilities before purchasing.

Microsoft 365 logo in a pink circular design representing Microsoft 365 migration, management, and digital transformation.

Does Your Migration Tool Cover Every Microsoft 365 Workload?

Most migration projects start with the core Microsoft 365 workloads:

But these are only the visible part of your tenant.

The difficult gaps often appear when the project team discovers that employees also depend on:

Business Applications

Collaboration

When These Workloads Aren’t Supported

File download error warning representing data transfer and Microsoft 365 migration failures.

Manual Exports

Application configuration error illustrating migration setup and compatibility issues.

Manual Rebuilding

Complex application integration warning representing migration dependency and workflow challenges.

Multiple Tools

Cloud-to-cloud migration warning illustrating data transfer and migration risk between platforms.

Data Left Behind

The Microsoft 365 Workload Coverage Map


The clearest way to compare two migration tools is to line up what each one actually moves.
Here’s how Apps4.Pro and ShareGate compare across Microsoft 365.

Workload

ShareGate

Core workloads

Exchange

ShareGate

SharePoint

ShareGate

Onedrive

ShareGate

Teams

ShareGate

Advanced Workloads

ShareGate

Teams Chat

ShareGate

Teams Education

ShareGate

Planner Premium

ShareGate

Forms

ShareGate

Power BI

ShareGate

Power Automate

ShareGate

Viva Engage

ShareGate

Source Support

ShareGate

Entra ID

ShareGate

Google Workspace

ShareGate

File Shares

ShareGate

Box

ShareGate

As of [July-2026], ShareGate’s own documentation lists its Teams chat migration as unavailable;
Apps4.Pro migrates Teams chats as native messages. Confirm current capabilities on each vendor’s site.

Why Apps4.Pro Covers More Than the Core Workloads

Users continue conversations in Microsoft Teams instead of relying on exports or losing chat history.

Preserve organizational knowledge instead of rebuilding communities manually.

Reduce the risk of broken workflows after migration.

Keep business reporting available without rebuilding reports.

Keep active projects moving without recreating plans.

ShareGate Documented Limitations

Microsoft Teams chat migration limitation showing unsupported Teams conversations during tenant migration.
Unsupported duplicate window icon representing migration limitations and unavailable transfer capabilities.
Protected document icon representing secure data migration, compliance, and information protection.
User scheduling icon representing migration planning, user coordination, and cutover scheduling.
Editable application window icon representing migration configuration and customisation options.

Which Tool Is the Right Fit for Your Project?

Choose Apps4.Pro if…

You want one platform for both core and advanced Microsoft 365 workloads.

Your migration includes Teams Chat, Viva Engage, Microsoft Forms, Power Automate, Power BI, Microsoft Bookings, or Planner (Basic & Premium).

You need Teams 1:1, group, and meeting chats migrated as native Microsoft Teams messages.

You want to reduce manual work by avoiding multiple migration tools.

You need item-level reporting, migration validation, and guided migration support.

Your migration focuses primarily on Exchange Online, SharePoint Online, OneDrive, and Microsoft Teams.

Microsoft Entra ID migration is a key project requirement.

Your source environment includes Google Workspace, file shares, Box, or on-premises SharePoint.

Microsoft Purview sensitivity label mapping is an important requirement.

You’re looking for ongoing Microsoft 365 governance through ShareGate Protect or prefer its licensing model.

Apps4.Pro vs ShareGate Microsoft 365 migration tool comparison showing workload coverage differences.

Beyond Workload Coverage: Compare the Migration Experience

Evaluation Criteria

ShareGate

Migration Performance

Supports parallel migration across multiple installations to improve throughput for enterprise migration projects.

ShareGate

Uses Microsoft Migration APIs and Azure staging for supported workloads to improve migration performance.

Incremental Migration

Supports multiple delta migration passes, moving only new or changed content before final cutover.

ShareGate

Supports incremental migration for supported workloads.

Validation & Reporting

Item-level migration reports, validation summaries, and detailed audit logs.

ShareGate

Migration reports with completed items, warnings, and errors.

Deployment & Scale

Supports multi-machine deployments for larger migration projects. Additional installations available based on licensing.

ShareGate

Machine activations depend on the selected license tier (Essentials, Pro, Enterprise).

Migration Assistance

Guided onboarding, migration planning, and technical support throughout the migration project.

ShareGate

Product documentation, knowledge base, partner ecosystem, and support based on subscription tier.

Testimonials

Real Migration Results, Not Just Promises

Testimonials

What Our Clients Say About Us?

Stephen Bala

IT Infra & Cyber Defense Manager,UAE

4.9

Out of all the platforms we had to move, we were hesitant about migrating our Yammer communities tenant-to-tenant 😟, but Apps4.Pro really surprised us 😊

They preserved all our posts, conversations, files, and memberships while also supporting both internal and external networks. 

What stood out most was their clear guidance, quick responses, and genuine support that made the whole process smooth and successful 🙌.

Denzel Dalton

Computer Technician,
USA.

4.8

Apps4.Pro Planner Migration Manager made our Microsoft Planner migration seamless and hassle free 😌.

The tool efficiently handled complex needs, ensuring nothing was lost in the transition, and its intuitive interface and automation saved us valuable time and effort ⏳.

Bulk migration was effortless, and the reports kept us fully in control 🙌. We highly recommend Apps4.Pro for any organization for Planner migrations.

Martin Bergholdt

Information technology and services, Denmark

4.9

We recently completed our Yammer data center migration from the US to the EU 🌍, and the process went far smoother than expected 😊. 

Historical conversations were fully preserved with minimal user disruption, which was a big relief 😌.

The team guided us from start to finish, kept compliance in check, and gave us confidence. I’d definitely recommend this solution to any organization making a similar transition✨.  

Fabrice Langlois

Manager, IT Enterprise Architecture, Collaboration

4.8

Migrating our Yammer communities seemed complex 🧩, but Apps4.Pro made it smooth and hassle-free 🎯.

Its automation & flexibility let us pre-stage data, schedule migrations, and generate reports that kept us in control .

Despite years of data and large user base, the migration was fast, accurate, and disruption-free ⭐. Thanks to Apps4.Pro, we consolidated our Yammer networks and streamlined communications 🙌.  

Mohan Venkatavarathan

Technology – Digital Transformation, Singapore

4.7

Migrating our Teams 1:1 and group chats 😅 was critical, and Apps4.Pro exceeded expectations 🚀.

The tool seamlessly and securely moved entire chat histories, attachments, and permissions while keeping conversations intact 🔒.

Easy to install and configure, it ensured minimal downtime so our teams could keep collaborating without disruption 🙌. If you’re looking for a reliable Teams chat migration tool, Apps4.Pro is the way to go! ⭐

Fabrice Langlois

Manager, IT Enterprise Architecture, Collaboration

4.7

We recently used Apps4.Pro Forms Migration to transfer our Microsoft Forms, and it worked flawlessly 😍. Setup was quick and straightforward, saving us hours of manual effort⏱️and the process was smooth.

Every form securely transferred with no data loss, and logs gave us full confidence nothing was missed. 

The user interface is clean and easy to use 👌. we set up and tracked migration in just a few clicks. We’re really happy with the experience and would absolutely use it again 😀.  

Venkatesh Narayanan

Head of Global IT,
Resillion

4.9

Migrating private chats in Microsoft Teams wasn’t as seamless as we expected 😓, finding the right tool proved to be a challenge.

We tested multiple solutions, but most had drawbacks, such as migrating only messages from a specific timeframe and having data limitations.

Apps4.Pro was the best decision 👍. it automated everything and kept chats intact with no data loss. 

We even went beyond Teams chat to migrate Forms and Power Automate too 💯.  

Benjamin Paurevic

Construction Industry,
Germany

4.8

We recently completed a Power BI workspace and report migration using Apps4.Pro, and the experience was outstanding 😃. From planning to cutover, the process was smooth, well-documented, and professionally executed.

Automation simplified migration while preserving configurations and access, saving countless hours of manual rework 📈

The team was highly responsive, guided setup and custom needs🚀. I would confidently recommend⭐ Apps4.Pro for reliable, efficient Power BI migrations.

Mike Maadarani

Cloud Solutions Architect, Ottawa, Canada

4.8

Once in contact with Apps4.pro’s sales team, we realized the Apps4.Pro can migrate not only Microsoft Planner but also Teams, OneNote and Wiki among others, and therefore decided to run the POC for all the components 😃. 

After a 100% successful result, we trust Apps4.Pro for all our future migrations and have already moved 1,200+ plans 🎯 seamlessly and will keep helping MCM deliver to its clients.  

The product was easy to use, and it migrated everything as expected 🙌.  

Pablo Solano

Information Systems Architect – Messaging and Collaboration

4.7

Migrating a large number of users was a challenge, but Apps4.Pro Private Chat Migration made it much easier 😌.

Parallel task processing and multi-threaded execution sped up the migration, completing it on time without disruptions 🌟.

The tool handled high volumes of data effortlessly, and the team provided helpful best practices, ensuring a smooth setup and secure processing 🛡️. 

Overall, it was a smooth experience, and we appreciate the outstanding support from the team 🙌. 

Shoaib Akbar

Associate Director IT Global,
USA

4.9

At first, we were concerned 🤔 about how complex Yammer migration might be, but Apps4.Pro made the process stress-free and saved us valuable time. Their team handled everything from start to finish 👍. 

The migration was smooth, with no data loss or business disruption 😊, and their clear communication kept us reassured throughout . 

We’re extremely satisfied and would gladly recommend Apps4.Pro to anyone looking for a smooth Yammer migration. 

Fabrice Langlois

Manager, IT Enterprise Architecture, Collaboration

4.7

Migrating a high volume of Power BI data felt like a challenge until we found Apps4.Pro 🤩.

The tool handled dependencies, permissions, and configurations at scale flawlessly, with helpful pre migration insights 👌

Overall, Apps4.Pro saved us an incredible amount of time compared to manual migration, and despite a few minor tweaks needed, and remains one of the best solutions 🏆 for a fast, efficient, and largely hassle-free migration, it’s a solid choice 💯. 

Doug Punchak

Avvenire Solutions Inc
USA

4.8

I have to say, the Teams Migrator product has come a long way 😍 since I first started using it. The most recent migration of my client’s Teams went flawlessly!

This product is amazing and so much better 💪 when compared to the alternative Teams migration tools available that are either more expensive and do not provide the same capabilities. 

Mohamad Nuzul Izwan

Group Business Technology,
PLI Petronas

4.8

Apps4.Pro Migration Manager was leveraged to merge the PLI Yammer network with the existing PETRONAS Parent network 😍. 

The tool has smoothly migrated around 200 plans and 600 GB of Stream videos while minimizing user impact 👌.

As part of the migration, Apps4.Pro helped us to perform the group clean up and rename activities too. Thanks to their professional consulting service. The entire migration was smooth with least permissions reports saved us valuable time ⏱️.

Instead of Multiple Migration Tools

Which Microsoft 365 workloads does each tool support?
Both cover SharePoint, OneDrive, Exchange and Teams content. Apps4.Pro also covers Viva Engage, Forms, Power Automate, Power BI, Planner and Bookings. ShareGate additionally offers Entra ID identity migration and Google Workspace as a source. See the coverage map above.
Does Apps4.Pro handle Entra ID or Google Workspace migration?

Apps4.Pro focuses on comprehensive Microsoft 365 workload migration. If Entra ID identity migration or Google Workspace as a source is central to your project, confirm current support with our team — these are areas where ShareGate has established coverage.

Is Apps4.Pro a good ShareGate alternative?
Yes – especially if your migration extends beyond SharePoint and Teams. Apps4.Pro covers those core workloads and adds Teams chat, Viva Engage, Microsoft Forms, Power Automate, Power BI, Planner and Bookings in one platform.
Is there a free trial?
Yes – Apps4.Pro offer a free 15-day trial with full support, no credit card required.

Still Have a Question?

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Disclaimer :

ShareGate® and all related product names, logos, and trademarks are the property of shareGate Inc.  Apps4.Pro are independent companies and are not associated with, endorsed by, or sponsored by ShareGate Inc.

This comparison has been prepared solely to help IT professionals evaluate Microsoft 365 migration solutions. The content is based on information publicly available as of July 2026, including official product documentation, knowledge base articles, and vendor websites. Because software products evolve over time, capabilities, supported workloads, licensing models, pricing, and other product details may change after publication. Readers should consult the official ShareGate website for the latest product information.

Any references to ShareGate are made only for comparison purposes. Apps4.Pro does not claim ownership of any third-party trademarks or guarantee the accuracy, completeness, or ongoing availability of third-party product information. Nothing on this page should be interpreted as an endorsement, partnership, warranty, or representation regarding any third-party product or service.

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